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- HR Records: Applications, Resumes, Certificates, Tests.
- Accounting: Logistics, Proof of Delivery (POD), Consignment Notes, Driver logs, Invoices Purchase Orders, Delivery Dockets, Pay slips.
- Legal: Contracts, Client files, Correspondence, Due Diligence.
- Finance: Applications, Statement of Advice, Policies, Product Disclosure Statements.
- Engineering: Designs, Plans, Operating Manuals, Field Tests.
- Education: Student applications, exam papers, questionnaires, test results, profiles.
- Health: Medical records.
- Personal: Personal Documents, photos, Bills, Diplomas, certificates and many more.
- Search for and retrieve any file in an instant.
- View, print, fax, email or annotate any document from your PC or laptop.
- Never lose a file again.
- Recover all that filing and storage space for productive business use.
The Process:
All we require from you is to have your records in boxes, ready for collection as to the specifications of the records collection sheet that will be provided to you upon signing the appointment agreement.
1ST in doc will create a menu set up according to individual customer specifications.
From here on the following process will take place:
- Documents will be prepared for digital imaging.
- Documents will be digitalized.
- A separate digital record will be created for each of your files and folders.
- You will have access to all of your files and documents in seconds.
- Document are then indexed/ catalogued according to customer specifications.
- A Master backup is created on CD or DVD including off site additional backup.
- Retain your original documents or recycle them (after secure shredding).
If it can be printed – it can be scanned, indexed and archived!
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Optional Extras:
- Maintain optional online database on 1ST in doc website in a secure member area. Full search function is available as part of this service, including 24 hours document retrieval support. This service also includes additional backup of your data with the National Data Centre.
- Client based training on how to access and retrieve your digital records, including system training for future document collection.
- Preparation of documents in a machine ready format (this process includes removing staples, paperclips etc…)
- 1ST in doc can arrange for the destruction of your original paper documents. A full certificate of destruction will be provided by the service provider.
- 1ST in doc can arrange for various digital storage devices including: CD's, DVD's, USB, Portable Hard Drive, Online Storage.
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